At ASMITA, we are committed to upholding the principles of good governance as we work towards empowering marginalized communities. Our practices are built on transparency, accountability, and community involvement, ensuring that our resources are utilized effectively to create lasting change.
We prioritize stakeholder engagement by actively involving community members in decision-making processes, fostering a sense of ownership and collaboration. Regular monitoring and evaluation of our programs help us assess impact and adapt strategies to better serve the needs of the underprivileged.
Our governance framework emphasizes ethical practices, with a focus on integrity and responsibility. By adhering to these principles, we aim to create a supportive environment that promotes dignity and empowerment for the women, children, and persons with disabilities we serve, ultimately contributing to a more just and equitable society.
Policies & Procedures
Since its inception, ASMITA has operated in a system where tasks are assigned and delegated. We follow important policies such as the human resource policy, finance policy, gender policy, child protection policy, and others. Management ensures these policies are properly implemented. The Board of Trustees regularly reviews and approves the policies based on recommendations from the Executive Director and the management and advisory teams/board.
Audit System
The audit process involves verifying the accounts maintained by ASMITA through an independent, authorized auditor, who certifies that the accounts accurately reflect the true and fair view of the organization and its activities.
External Auditing:
External audits are carried out in accordance with applicable laws by a qualified Chartered Accountant who certifies the organization's financial statements. The external auditors are appointed annually by the Board of Trustees during the Board meeting.
Internal Auditing:
Internal audit teams are appointed by the management to ensure proper internal control over the organization’s financial operations. An internal audit is conducted at least once a year, and additional audits may be carried out periodically based on specific needs or requirements.
Project Management, Monitoring and Evaluation System
Internal & External Monitoring and Evaluation
All projects and activities are regularly monitored and evaluated. Internal monitoring is carried out by the respective program teams and directors. Some projects are further evaluated through impact analysis, conducted by both internal and external evaluators, based on specific needs and requirements.
Monitoring & Evaluation Guidelines – ASMITA
A comprehensive system for monitoring and evaluation is in place to ensure the effective implementation and assessment of each project. These guidelines help track progress, identify challenges, and assess outcomes to ensure that objectives are met.
Management Information System (MIS)
A monthly MIS report is prepared by the program heads and analyzed by the directors/administrators. The report is then submitted and discussed during management meetings to evaluate operational activities and plan further actions effectively. Suggestions and recommendations are subsequently presented to the Board of Trustees for further action.
Board of Trustees
The Board of Trustees of ASMITA is responsible for defining the overall vision, mission, and strategic direction of the organization. They provide the key governance framework, ensuring that ASMITA's activities align with its values and objectives while maintaining accountability and transparency. The Board of Trustees also ensures that the organization adheres to its legal, ethical, and financial responsibilities.
To ensure effective operations, the Board of Trustees has delegated the day-to-day management and implementation of ASMITA’s activities to the Secretary cum Executive Director (ED), who acts as the Chief Functionary of the organization. The Secretary cum Executive Director is entrusted with the leadership and operational oversight of ASMITA, carrying out the decisions and policies set by the Board.
The Secretary cum Executive Director regularly reports to the Board of Trustees, providing updates on organizational progress, key initiatives, and any significant challenges. These reports are made during scheduled board meetings and, when necessary, through interim communication. This ensures that the Board remains actively involved in guiding and supporting ASMITA’s work while empowering the ED to execute its day-to-day functions efficiently.
Board of Trustees Meetings Details
|
SL |
Date of Meeting |
Place of meeting |
Attendance |
|
1 |
12/03/24 |
ASMITA, office Sigra, Varanasi |
6/6 |
|
2 |
17/09/23 |
ASMITA, office Sigra, Varanasi |
5/6 |
|
3 |
18/01/23 |
ASMITA, office Sigra, Varanasi |
6/6 |
|
4 |
23/05/22 |
ASMITA, office Sigra, Varanasi |
6/6 |
|
5 |
12/03/22 |
ASMITA, office Sigra, Varanasi |
6/6 |
|
6 |
11/09/21 |
ASMITA, office Sigra, Varanasi |
6/6 |
|
7 |
02/05/21 |
ASMITA, office Sigra, Varanasi |
6/6 |
|
8 |
17/10/20 |
ASMITA, office Sigra, Varanasi |
6/7 |
|
9 |
04/03/20 |
ASMITA, office Sigra, Varanasi |
6/7 |
|
10 |
30/07/19 |
ASMITA, office Sigra, Varanasi |
5/7 |
|
11 |
14/09/18 |
ASMITA, office Sigra, Varanasi |
5/7 |